Title: Township of Hamilton - Mercer County
The Township of Hamilton (Mercer County) seeks a Deputy Municipal Clerk under direction of the Municipal Clerk who on a regular and recurring basis, plans, organizes, manages and coordinates the various activities of the office in accordance with state and local laws, rules, regulations, and policies and does other related duties.
Successful candidate must be highly self-motivated, with superior communication, interpersonal, and organizational skills, and have the ability to multitask efficiently. Must be computer proficient and experienced with municipal software programs and have advanced/superior writing skills. Position requires ability to assist the Municipal Clerk with all statutory duties, including but not limited to; preparation of agendas, resolutions, minutes, ordinances, public records requests, issuance of various permits and licenses, records management, attendance at Council meetings and elections. Attendance at evening meeting and possible Saturdays are required. Must have the ability to maintain professionalism, confidentiality and be customer service oriented. Must be able to effectively manage and meet multiple deadlines, and interface effectively with the Governing Body, Administrator and other Department Heads, residents, employees, volunteers, business owners and professionals.
EXAMPLES OF WORK: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all the duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Reviews records and correspondence to ensure completeness, accuracy, and timeliness. Prepares agendas for meetings of the governing body. Formulates information for budget preparation. Purchase and procurement of goods, services and contracts related to the office. Receives license applications, fees and issuance of certain licenses. Provides assignments and instructions to subordinates and supervise their work. Reviews and verifies payroll. For elections, prepares and distributes election equipment, materials, supplies and maintains records. Provides instructions to election officers, receives election returns. Directs correspondence and inquiries to various municipal departments for appropriate action. Prepares and records resolutions, ordinances, vouchers, and other municipal forms. Prepares minutes of the meetings of the governing body. Prepares reports for the public records. Prepares periodic reports of documents or licenses issues, cash receipts and accounts. In the absence of the municipal clerk, assumes duties, responsibilities, and may be authorized to act as the municipal clerk when municipal clerk is not present.
EDUCATION: College graduate preferred. NJ Registered Municipal Clerk Certificate desirable.
EXPERIENCE: Four (4) years of clerical experience involving responsibility for maintaining records of business and office activities requiring an advanced knowledge of office systems/procedures. At least two years’ experience in the supervision of subordinates.
KNOWLEDGE AND ABILITIES: Knowledge and state and local laws, rules, regulations, policies, and procedures that apply to the administration of municipal affairs. Knowledge of methods and procedures used to prepare a municipality for an election. Ability to provide assignments and instructions to
subordinates and supervise their work. Ability to prepare clear, sound, accurate, and informative reports containing findings, conclusions, and recommendations. Ability to maintain the minutes of the governing body. Ability to compose, record, and file resolutions and ordinances. Ability to interpret laws, rules and regulations and apply them to specific situations. Ability to issue licenses, collect and record fees. Ability to establish and maintain cooperative working relationships with those interested or involved in the work of the unit. Ability to learn to utilize various types of electronic and/or manual recording and software systems used by the agency, office, or related units.
SALARY: Salary is commensurate with experience and qualifications. CONTACT: Please send applications to Jkerlin@Hamiltonnj.com Application deadline is April 1, 2023.