Skip to main content
WELCOME TO THE MUNICIPAL CLERKS' ASSOCIATION OF NEW JERSEY The objectives of the Municipal Clerks' Association of New Jersey are to promote education and training in the Municipal Clerks' industry, a better understanding of the official duties and obligation of its members, and insofar as possible to set up uniform methods of procedures in New Jersey municipalities.

The Municipal Clerks’ Association of New Jersey

http://www.njclerks.org/cn/Employment/JobDetailInfo.cfm?TPID=14311&EID=1622

Email a link to this web page.
Simply fill out this form and click Send.
*Fields in Red are required.
*You must enter a valid email
*You must enter a valid email.

Job Opportunities

Title: Highland Park - Middlesex County

Dept./Org.:
Job Type:DEPUTY MUNICIPAL CLERK

Title: Deputy Borough Clerk
Department: Clerk’s Office
Type: Full-Time
Bargaining Unit: None
Reports to: Borough Administrator
Supervisory: No
Probation Period: 90 Days

The Deputy Borough Clerk supports the Borough Clerk by ensuring the essential duties and responsibilities of the Clerk’s Office are completed in a timely manner. The ideal candidate must have excellent customer service skills and be supremely organized.
WORK RESPONSIBILITIES:


- Prepares minutes of the meetings of the governing body
- Processes resolutions and ordinances following Council meetings and distributes to appropriate departments
- Packages ordinances to send to webmaster for posting on website
- Supports the Borough Clerk with election duties
- Prepares and issues licenses for dogs and cats
- Processes applications for taxi owner & operator and business licenses
- Certifies taxi owner insurance requests
- Attends Council meetings in the absence of the Borough Clerk
- Provides exemplary customer service to residents and visitors at the Clerk’s Counter
- Deposits all fees collected for various licenses in accordance with Finance Office procedures and prepare monthly report
- Oversees filing of Borough records and documents
- Orders supplies for office, postage machine, and copy machine
- Prepares legal documents in the absence of the Borough Clerk
- Administers the Oath of Office to board & commission members in absence of the Borough Clerk
- Assists with fulfillment of OPRA requests by collecting information and performing research of official records
- Assists Department Heads with preparing reports, resolutions, and agreements as required
- Attests to official signatures on Borough documents in the Borough Clerk’s absence
- Undertakes other activities as determined by the Borough Administrator, Mayor, or Council

 

REQUIREMENTS:
- High School Diploma required, Bachelor’s Degree preferred
- Two years’ experience in an office environment
- Proficient with Microsoft Office
- Experience with POSSE
- Knowledge of Open Public Meetings Act and Right to Know Law
- Knowledge of local government functions and principles
- Ability to work cooperatively and courteously with others
- Valid New Jersey Driver’s License
- New Jersey Registered Municipal Clerk Certification or willingness to obtain within three years of employment