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WELCOME TO THE MUNICIPAL CLERKS' ASSOCIATION OF NEW JERSEY The objectives of the Municipal Clerks' Association of New Jersey are to promote education and training in the Municipal Clerks' industry, a better understanding of the official duties and obligation of its members, and insofar as possible to set up uniform methods of procedures in New Jersey municipalities.

The Municipal Clerks’ Association of New Jersey

http://www.njclerks.org/cn/Employment/JobDetailInfo.cfm?TPID=14311&EID=1614

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Job Opportunities

Title: Oldmans Township - Salem County

Hours: Part Time
Dept./Org.:
Job Type:DEPUTY MUNICIPAL CLERK

In the absence or disability of the Municipal Clerk, the Deputy shall have all the powers of the Municipal Clerk and shall perform the functions and duties of the office.

Administrative Duties

 

Answering Phones

Filing

Serve as information officer to the public and to the media

Purchase equipment and supplies when required

Assist in keeping Township website accurate, timely and in compliance with State mandated material

Assist with OPRA requests

Pick up mail at post office as needed

Deposit funds into bank as needed

Recording of Trash/Bulk Stickers

 

Assistant to the Construction Code Official (Gov Pilot Software System)

 

Reviews applications for construction permits to ensure all necessary information and documents are included and requests additional information as instructed or directed by the appropriate Sub-Code or Construction Official.

 

Issues construction permits after approval and authorization have been granted by the Construction Official.

 

Aids the general public by providing information of a technical nature concerning the requirements and standards relating to the Uniform Construction Code.

 

Schedules inspections on behalf of the Construction Code and Sub-Code Officials.

 

Reviews current building permits for overdue inspections, and may take appropriate action for scheduling inspections.

 

Accepts and processes payments for building permits.

 

Maintains records and files.

 

 

Record Retention (Artemis Software System)

 

Responsible for implementing local archives and record retention programs as mandated

 

 

 

 

Assistant to the Tax Collector (Edmunds Software System)

 

Assist in receipt of tax payments

Sending delinquent notices

Answering resident inquiries and third party tax inquiries

Completion of tax deduction paperwork on behalf of residents.

 

Dog Licensing Officer (Gov Pilot Software System)

 

Communicate to the public animal licensing requirements

Issue dog licenses and process payments

Respond to animal complaints in conjunction with the Animal Control Officer

Participate in annual Rabies Clinic

 

Deputy Registrar (EDRS Software System)

(Must be licensed through State of New Jersey)

 

Interaction with the public regarding vital statistics:  births, marriages and deaths.

Responsible for maintaining vital records at the municipal level

Issuing marriage licenses and death certificates

 

Auburn Water

 

Send annual billing statements

Calculate interest

Process payments

Respond inquiries

 

Notary Public (must be licensed through State of New Jersey)

Witness in-person signatures