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Title: Township of Cherry Hill - Camden County
Email: KKillen@chtownship.com
Dept./Org.:
Job Type: ADMINISTRATIVE ASSISTANT

 

Cherry Hill Township, Camden County

Administrative Clerk – Clerk’s Office

Summary:

Responsible for performing licensing and administrative duties and completing OPRA requests to support the Clerk.

Essential Functions:

  • Reads and interprets ordinances.
  • Issues various Township licenses, certificates and permits, including death certificates/burial permits, marriage licenses, birth certificates, and dog/cat licensing.
  • Receives, tracks and assists with OPRA intake and responses.
  • Assists the public with various questions, applications, directions, senior bus information, permits, rabies and flu shot clinics, etc.
  • Performs clerical and administrative duties such as filing, phone reception, mail distribution and correspondence.  
  • Transcribes audio recordings of minutes of the proceedings of Township Boards in an accurate and comprehensive manner.
  • Assists in the maintenance and appropriate storage of municipal records. Responsible for following processes/procedures for record retention and destruction.
  • Composes and types letters for the Clerk as needed.
  • May be privy to confidential matters and transactions and must display discretion and professionalism at all times.

Qualifications:

  • Ability to operate computer, printer, facsimile machine, copier, calculator, telephone system.
  • Strong interpersonal and communication skills, both verbal and written, including excellent customer service skills.
  • Must have ability to professionally make frequent contact with residents, other departments, and general public. Contacts are in person, in writing, and by telephone.
  • Thorough knowledge of office procedures, practices and relevant terminology preferred.
  • Ability to follow complex instructions, manage multiple tasks, work independently with frequent distractions and interruptions and meet established deadlines.
  • Ability to handle inquiries and/or complaints tactfully and effectively.
  • Ability to establish and maintain record keeping systems.
  • Skilled in operating computers and knowledge of Microsoft Office (Word, Excel, Outlook).
  • Knowledge of Edmunds accounting software and SDL a plus.
  • General knowledge of local government and its operations helpful.

Training and Experience:

  • High school education; two years of experience working in an office environment; experience working with the public highly desirable; or any equivalent combination of education and experience.
  • Certified Municipal Registrar’s designation by the State of New Jersey preferred.

Other:

  • A pre-employment background investigation required.
  • Valid New Jersey driver’s license.
  • New Jersey residency required pursuant to NJSA 54:14-7 (L. 2011, Chapter 70), if selected for the position.

Applications can be emailed to applicant@chtownship.com.

 

 

 




Municipal Clerks' Association of New Jersey, 88 Inskip Ave, Ocean Grove, NJ 07756

MCANJ@NJCLERKS.ORG



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